Privacy Policy

Pre-event polls and structured questions

Event organizers may ask you structured questions before their event — for example, your meal preference, t-shirt size, or dietary notes. These "polls" are an organizer-facing tool to help them plan logistics.

What is collected.Your choices for each question (e.g. "Medium" for shirt size) and any free-text you type (e.g. an allergy note), along with the source of your eligibility to answer (a ticket, an RSVP, or a waitlist entry) and the timestamps of when you submitted or last edited your response.

Why it is collected. Solely to fulfill the operational needs of the event you are attending — for example, so the organizer can order the right meals or print the right number of shirts. Venxa does not use poll responses for advertising, analytics, or to train models.

Who sees it. Each organizer chooses one of four visibility modes per poll, shown on the event page:

• Organizer-only — only the organizer sees individual responses.
• Attendees-after-answer — submitting reveals aggregate counts.
• Attendees-after-close — aggregate appears once the poll closes.
• Public-after-close — aggregate appears on the public event page once closed (e.g. "12 attendees picked vegan"). Aggregate only — never named.

Free-text answers (e.g. allergy notes) are always organizer-only, regardless of the visibility mode, because they may contain identifying information.

If your ticket is refunded or RSVP is declined. Your poll responses are preserved (locked, not deleted) so the organizer can still fulfill what you previously requested — for example, a t-shirt printer that already received your size. You can no longer edit your response after that point. To have the response permanently deleted, use the account-delete flow below or email privacy@venxa.events.

Your rights. You can edit or withdraw your response at any time before the poll closes, by visiting the poll on the event page or in /account/polls. The standard rights elsewhere in this policy (access, deletion, correction) apply to poll responses too.

Categories of recipients

Venxa does not sell personal information for money. We share specific data with the following categories of service providers, each acting under contract on Venxa's instructions:

• Payment processing — Stripe, Inc. (cardholder data, billing info).
• Application hosting and observability — Vercel, Inc. (request metadata, Web Vitals).
• Transactional email delivery — Resend, Inc. (recipient address, message contents).
• Authentication providers — Google LLC, GitHub, Inc. (email, display name, account avatar — only if you chose social sign-in).
• Database hosting — Neon, Inc. (the primary store for your data).
• Asset delivery (images, fonts) — Cloudinary, Unsplash, Fontshare (anonymous content fetches; no PII transmitted).

We do not share personal information with advertising networks. We do not engage in cross-context behavioral advertising as defined under CCPA/CPRA. Marketing communications are sent only by Venxa, only to addresses where you have given consent.

Do Not Sell or Share My Personal Information

California residents have the right to opt out of the "sale" or "sharing" of personal information under the CCPA/CPRA. Venxa does not sell personal information for money. Venxa does not "share" personal information for cross-context behavioral advertising as defined by CPRA §1798.140(ah). To exercise your rights or ask questions about how your information is used, reject the Analytics and Marketing categories in the cookie banner, or email privacy@venxa.events.